Workshop AV Collections for Non-Specialist Librarians


18 August 2015


Waterfront Film Studios, 1 Port Road, V&A Waterfront, Cape Town


An IFLA Audiovisual and Multimedia Section workshop


This all day session will be held offsite at Waterfront Film Studios.1 Port Road, V&A Waterfront, Cape Town, 8001

Directions from the CTICC / Conference Center

(Total walking time: 10 minutes)

  • From CTICC/Westin Hotel, cross Walter Sisulu and turn right to the Cullihan Southern Sun hotel. (Yellow-colored)
  • Past front, go behind hotel and right onto to a metal footbridge.
  • Take footbridge over #2 freeway to continue on Walter Sisulu road. (CityLodge property is on left.)
  • Continue to first traffic circle and bear left over bridge onto Dock Road.
  • Go 700 feet to second traffic circle staying left; turn left into film studio gate at the flashing yellow lights.

Meeting Point

There will be two AVMS members at the registration desk at the CTICC, named Lenita Brodin and Debbie Benrubi. They will depart at 9.30 with any group which wishes to travel together.


This workshop will provide an introduction to audiovisual collections management and preservation. Participants will learn the basics of caring for audio and video collections, and where to find other resources for learning, such as on-line and print publications, discussion groups, and professional associations.


The workshop is for librarians in organizations that primarily have paper materials, but who also manage collections that include sound or moving images. In this workshop, they will learn the basic principles to apply to these collections, such as recognizing various formats, assessing collection risks, reformatting issues, metadata issues, providing access, and approaches to management and planning.


Howard Besser (Director of New York University’s Moving Image Archiving & Preservation masters degree program, and long-time library science professor, author, and speaker)


10:00 – 10:30

Welcome & introduction to the workshop objectives

10:30 – 11:30

Types of collections and their specific needs

11:30 – 12:15

Film: identification and risk assessment. How it works. Gauges and supports. Generations and elements. Deterioration.

11:30 – 12:15

Sound: identification and risk assessment. How it works. Format identification. Preservation.

12:45 – 14:00

Lunch (on your own)

14:00 – 14:30

Video: identification and risk assessment. How it works. Format identification. Preservation.

14:30 – 15:00

Storage conditions and life expectancy for Film, Video, Sound

15:00 – 15:15


15:15 – 16:00

Transferring and reformatting film, video and sound. Complications of doing it in-house. Complications of dealing with outside vendors Quality Control.

16:00 – 16:45

Providing access: on site, on line. Metadata, access formats, rights. Conclusions.

16:45 – 17:00

Wrap up and discussion


Registration for IFLA delegates is limited to 35 participants. There is no registration fee but registration is required. Please register via email (including name, affiliation and email address) to no later than 1 August 2015.


Last update: 15 August 2015